Your report breaks down every major expense category as a percentage of net collections and compares each against 2025–2026 dental industry benchmarks. You'll see which categories are over target, by how much, and what that costs you in real dollars. The report includes a practice score, category-by-category breakdown, annualized recoverable overhead table, missed opportunities, insurance mix impact, and a 5-step priority action plan ranked by timeline and impact — all delivered as a PDF to your inbox.

Your CPA is excellent at taxes, compliance, and general financials — but most CPAs don't specialize in dental overhead. They won't know that dental supplies should be under 5% of collections, that lab fees over 8% may signal a pricing problem, or that PPO fee schedules are negotiable and often haven't been touched in years. DentalPNL applies dental-specific benchmarks through the lens of a practicing dentist-owner. It's not a replacement for your CPA — it's the dental intelligence layer they can't provide. Always verify significant findings with your CPA before acting.

PDF, PNG, JPG, CSV, and Excel (.xlsx/.xls) are all supported — up to 25MB. PDF exports from QuickBooks, Dentrix, Eaglesoft, Sage, Xero, or any accounting software work perfectly. If your Excel file is password-protected or corrupted, you'll get a clear error message asking you to re-export as PDF or CSV instead. The analysis works best with a full annual or trailing 12-month P&L, but monthly and quarterly P&Ls are fully supported with benchmarks scaled to the correct period.

The average established GP practice running 63–67% overhead typically has $40,000–$120,000 in recoverable overhead per year. The most common culprits are dental supplies 2–4 points above benchmark, staff payroll that has crept past 30%, IT and software spend that has doubled without review, and PPO fee schedules that haven't been renegotiated in years. Even capturing half of the recoverable overhead meaningfully changes owner take-home — without seeing a single additional patient.

Yes. Your P&L document is transmitted securely over HTTPS, processed in real time, and never stored — it exists only in memory during analysis and is permanently discarded once your report is generated. The generated report PDF is saved securely to our database so you can re-access it in the future. Basic submission data (practice name, email, overhead %, score, and period) is also retained for report delivery and support purposes. Anonymized aggregate metrics (no names, no identifying information) may be retained to improve benchmark accuracy over time — full details are in our Privacy Policy. You may request deletion of your stored data at any time by emailing hello@dentalpnl.com.

The practice score (0–100) is calculated deterministically from your overhead percentage using a fixed formula — not estimated by AI. The base score comes from a lookup table (e.g. overhead under 55% = base 90, overhead 67–69% = base 46), then small fixed adjustments are added for context: practice size, years in practice, associate count, and whether net income is positive. The same overhead percentage always produces the same score — there is no run-to-run variance. The score reflects overhead efficiency only, not practice quality or revenue strength.

Benchmarks are sourced from 2025–2026 dental industry data and calibrated by a practicing dentist-owner. Key targets (as % of net collections, excluding owner comp): total overhead below 58% (best in class), staff payroll 30%, dental supplies 5%, lab fees 8%, facility/rent 7%, marketing 4.5%, IT/software 1.2%. State-specific taxes like Washington B&O are included in overhead as real cash costs — not excluded. Owner/doctor compensation is tracked separately above the overhead line.

Yes — and this is one of the most valuable sections. The report estimates your annual PPO write-offs based on your insurance mix and flags the revenue left on the table. Most dentists don't know their PPO fee schedules are negotiable. If your practice has more than 50% PPO mix, the report will specifically recommend PPO fee negotiation services — including Unlock The PPO (unlocktheppo.com) and APEX Reimbursement Specialists (apexreimbursement.com) — which routinely achieve 10–25% fee increases without dropping a single plan or losing a patient.

Most reports arrive within 60 seconds. Complex or multi-page P&Ls may take up to 3 minutes. You'll see a status banner on the page while it processes — you can even submit a second report while the first is running. The report is delivered as a PDF attachment to the email address you entered.

Yes — GP, Ortho, Perio, Oral Surgery, Peds, Endo, and Prosthodontics are all supported with specialty-adjusted benchmarks. You'll select your practice type during intake. For example, orthodontic lab fees benchmark at 2–4% (vs 8% for GP), and oral surgery lab fees are near zero. The tool is most thoroughly calibrated for general dentistry — specialty practices will see a disclaimer acknowledging this and results should be used as directional guidance.

The system has two layers of validation. First, a quick pre-check confirms the document looks like a financial report before the full analysis runs. Second, the analysis itself validates the document and will return a clear error if it can't identify revenue figures, expense line items, and a time period. If something slips through and a report can't be generated, you'll receive a failure email with a link to resubmit — and your next report is on us.

The report includes a 5-step priority action plan with specific vendors, tools, and tactics named by category — not generic advice. Each action is ranked by timeline (30 days / 90 days / 6 months) and impact level. Most recommendations can be acted on immediately without a consultant. Questions about your specific report? Email hello@dentalpnl.com.

Quarterly at minimum — annually if you're time-constrained. Dr. Carr runs it monthly on his own practice. The most effective pattern: run a baseline report, implement the top 2–3 actions, then re-run the following quarter to measure the delta. At $149 per report, the cost pays for itself the moment you find one actionable insight — which happens on virtually every submission.